Location: Ardmore, PA (office relocating to Wayne, PA)
Schedule: Monday-Friday, full-time, on-site
Compensation: Competitive compensation + full medical benefits, 401(k), and paid time off.
A high-performing, boutique professional services firm supporting high-net-worth clientele seeks an experienced Executive Assistant/to provide seamless support to two busy executives – one leading a fast-paced legal practice and the other overseeing a growing real estate company.
This is a newly created position offering the chance to establish structure and systems, take ownership of the administrative foundation, and work side by side with two thoughtful, intelligent, and down-to-earth principals. The ideal candidate thrives in a dynamic, fast-moving environment, exercises sound judgment, and maintains grace under pressure.
Key Responsibilities
Executive Support
- Provide proactive executive-level administrative support to two principals (approx. 70% legal and 30% real estate).
- Manage busy calendars, coordinate internal and external meetings, and anticipate scheduling needs.
- Serve as the professional gatekeeper- balancing accessibility with organization and focus.
- Handle confidential communication, correspondence, and document management.
- Coordinate travel, accommodations, and detailed itineraries.
- Oversee expense reporting, reimbursements, and light bookkeeping functions.
- Support project management and trial or client preparation logistics as needed.
- Liaise with attorneys, paralegals, clients, and external partners to ensure smooth communication flow.
Personal & Household Assistance
- Manage personal scheduling, errands, and appointments.
- Handle personal banking and account reconciliations.
- Coordinate with vendors and service providers for home and investment property needs.
- Assist with occasional personal travel, gifts, and special projects.
Operational & Relationship Management
- Build strong internal relationships to foster a collaborative, positive work environment.
- Maintain an approachable, service-oriented presence while managing competing priorities.
- Help develop new administrative systems and processes as the business grows.
- Support company events, team communications, and occasional HR or training logistics.
Qualifications
- Minimum 5+ years of experience as an Executive Assistant or Personal Assistant, ideally within legal, financial, or real estate industries.
- Bachelor’s degree preferred; equivalent professional experience considered.
- Exceptional organization, time management, and multitasking abilities.
- Excellent communication and interpersonal skills; poised, professional, and kind.
- Highly discreet and trustworthy, with strong attention to detail and follow-through.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Valid driver’s license and reliable transportation for local errands and appointments.
Ideal Candidate
- Poised and composed in fast-paced settings; maintains a calm, professional demeanor.
- Proactive problem solver who anticipates needs and takes initiative.
- Warm, approachable, and relationship-oriented- someone who naturally makes others feel comfortable.
- Thrives in environments that value excellence, integrity, and collaboration.
- Excited to help establish systems and support two highly driven yet humble leaders.